UpKeep Overview
Manage maintenance requests, assign work orders, and keep track of your assets
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Read the reviews from UpKeep users
Customers
See how UpKeep helps maintenance teams achieve results
Work Orders
Supercharge productivity with mobile work orders
Work Requests
Reduce interruptions and manage requests with a single portal
Parts & Inventory Management
Reduce parts costs with an accurate inventory count
Preventive Maintenance
Stay on top of maintenance schedules for every asset
Maintenance Checklists
Standardize your maintenance with itemized tasks
Workflow Automation
Automatically generate work orders and assign to technicians.
Purchase Orders & Invoices
Generate purchase orders and automatically update your inventory.
Floor Plans
See your entire space at a glance and optimize maintenance planning.
Warranty Tracking
Save money on early replacement costs and flag expiring warranties.
Meter-Based Maintenance
Trigger maintenance tasks based on equipment use.
Asset Management
Effortlessly track every detail about your asset histories
Easily schedule and automate preventive maintenance
Facility Management
Schedule and respond to anything that needs repair or replacement
Property Management
Effortlessly manage every maintenance request from start to finish
Inventory Management
Manufacturing & Plants
Reduce equipment downtime and improve reliability
Equipment
Track all maintenance histories on assets
Government & Public Works
Prevent costly breakdowns and keep your operations running
Schools and Higher Education
Create a safe learning environment with digital maintenance checklists.
Gym & Fitness
Regularly adjust exercise equipment and ensure exceptional workout experiences
Fleet Management
Ensure your fleet runs smoothly and keep safety costs in check
Restaurants
Streamline your maintenance needs to optimize your customer experience
Hospitality
Keep track of daily maintenance tasks to provide an seamless guest experience
Buildings
Fix small issues before they add up
Farming & Agriculture
Meet production goals by minimizing unplanned downtime
Maintenance Q&A
Learning Center
Blog
Templates
Customer Stories
Heroes in Maintenance
Support
Integrations
Partnerships
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Maintenance Calculators
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There are many ways to figure out how your maintenance team is performing. We've made it simple in this short quiz to find out the best metric for you!
Common preventive maintenance for chillers typically involves cleaning, monitoring temperature and pressure, and general system testing.
Using interconnected technology allows us to network cameras and sensors easily with existing computer systems, creating automatic maintenance events.
Here is what some experts had to say on preventive maintenance schedules and their recommendations for fleshing out your strategy.
Ultimately, the uncertainty in mobile equipment operations can make it hard to schedule inspections. This is where active inspections come in.
Most equipment don’t fare too well when temperatures get too high or too low, so even using a simple thermometer can be useful for detecting issues.
Reliability engineers are responsible for identifying and managing asset reliability risks and then working to reduce those risks.
Costs link directly to how reliable your equipment is, making it rather difficult to find ways to cut costs while maintaining the health of your assets
The signs seem to show that deferred maintenance will probably decrease in the future due to organizations recognizing the need for proper maintenance.
With predictive maintenance (PdM), it's understanding an asset's most probable failure modes and monitoring those conditions.
The primary benefits of preventive maintenance come down to reliability. As you keep each asset in good repair, it’s less to break down.
Common preventive maintenance for air compressors revolve around detecting and fixing leaks and maintaining proper pressure.
When working in tandem within a given system, actuators receive signals from sensors and perform some kind of task based on that input.
Common preventive maintenance for fans includes cleaning blades, lubricating parts, checking vibration, and inspecting bearings.
Common preventive maintenance for pumps includes regular inspection for stability, scheduled lubrication, and potential problems.
Common preventive maintenance for fire alarms and smoke detectors is minimal and revolves around regular testing to ensure proper function.
Common preventive maintenance for cooling towers ensure circulating water is clean and mechanical function of fans and motors are maintained.
Boilers are heavy-duty equipment that generate hot water or steam by burning fuel. Boilers generally operate under high temperatures and pressures.
Forest fires can be reduced by protecting areas around young forests and good sanitation practices in mature forests. Read more here.
Preventive maintenance checklists for steam traps include items about temperature, pressure, condensation and equipment functioning.
Equipment failures are a major setback for plant operations. During breakdowns, restoring plant operations lies in the hands of the maintenance team.
Any industry that uses or maintains equipment can make use of IIoT sensors. A few of them include agriculture, manufacturing, and retail.
Predictive maintenance (PdM) typically uses data from sensors that monitor various conditions on equipment. Algorithms analyze data to predict maintenance.
Usage-based maintenance is a type of meter-based preventative maintenance. The trigger is when usage on a system or machine passes a threshold.
Common preventive maintenance for building controls work to provide the maximum amount of comfort with minimal energy usage.
Risk-based maintenance addresses risk-sensitive systems and machinery. RBM determines the most economical way to distribute resources to repair a system.
Manufacturers might see up to 800 hours of downtime per year. In 2016, the average cost of downtime per hour across all businesses came out to $260,000.
A planned maintenance system, or PMS, helps maintenance teams track recurring maintenance tasks. They make sure each task occurs based on set intervals.
Design failure mode and effects analysis (DFMEA) is a process tool that helps companies locate and repair design failures.
PFMEA means Process Failure Modes & Effects Analysis. It is an analytical process used by businesses to locate and identify possible failures
The connectivity that allows IIoT to deliver amazing amounts of data also gives potential access of data and control of critical devices to hackers.
Criticality analysis is a measurement used to prioritize assets in maintenance planning, combining the seriousness and frequency of a potential failure.
Since Operations often focuses on production uptime while maintenance focuses on improving reliability and minimizing costs, the two are often at odds.
A floating schedule helps add a great deal of flexibility to your equipment management program, allowing requests to be scheduled at a treshold.
Lean maintenance is a proactive maintenance philosophy/ and strategy that aims to support reliability in the most efficient way possible.
The most exciting IIoT projects on the horizon are for maintenance and training tasks and improving energy management with AR.
Acoustic analysis has fewer applications than PdM-tool vibration analysis, but what it lacks in breadth of application it makes up for in effectiveness.
Staying on top of maintenance issues for CNC machines requires careful scheduling, observant technicians, available parts, and comprehensive documentation.
The best Industrial IIoT projects to start with are small ones that meet a specific business need. Once successful, you can increase the size and scope.
Maintainability refers to the ease with which maintenance activity can be performed on an asset or equipment. Learn more about maintainability.
Industry experts say that deploying an Industrial Internet of Things (IIoT) will cost a minimum of $50,000 or roughly 10 percent of your information technology budget over three years.
IoT holds an especially significant place in manufacturing, with value estimates reaching up to $3.7 trillion in factories alone by 2025.
Temperature sensors are devices on machinery that track ambient temperatures, assess readings, and measure the impact of heat conditions
Early implementers of the Industrial Internet of Things (IIoT) have reported better protection of assets, and raised levels of reliability and performance.
Whereas sensors monitor conditions of equipment, actuators drive events within equipment. They ensure systems are functioning effectively.
The key to improving schedule compliance for your preventive maintenance is to analyze your data. This starts with tracking your PM work orders.
The top five barriers to IIoT adoption are cybersecurity issues, a lack of standardization, an installed legacy system, high upfront investment, and a lack of skilled workers
A pressure sensor is a device that senses and measures pressure. Pressure in this case, is defined as the amount of force exerted over an area.
To track your schedule compliance, simply find out how many PMs you complete before their due date and compare those to the total scheduled.
Reliability centered maintenance (RCM) is a maintenance strategy that involves using the most optimal methods to keep equipment running.
Prescriptive maintenance, is a maintenance concept that analyzes an equipment’s condition to create specialized recommendations to reduce operational risks.
Start with your most critical piece of equipment, track information related to failures, and set up alerts to generate work orders to prevent breakdowns.
The way I’d advise documenting preventive maintenance is with a CMMS or other form of work order management software, but the exact way may depend.
Each of these challenges can be alleviated through proper application of IIoT technology, so let’s run through each one starting from helping managing cost.
If it does happen, it will probably take a long while, mainly because it would involve uprooting one well-established system in favor of installing another.
When heavy equipment starts wearing out, it can get dangerous. To understand the impact PM has on workplace safety, it might help to look at a few examples.
Machine learning allows for more intelligent ways of processing data to predict when an asset will require maintenance.
Almost by definition, predictive maintenance uses sensors, but the core principle of PdM doesn’t necessarily depend on them.
If your business maintains a fleet of vehicles, you’ll want to use mileage sensors to trigger regular inspections, fluid changes, and replacements.
Insufficient infrastructure maintenance practices contributed to the overall devastation in the 2019 California wildfires.
One use case is power failure detection which can create significant downtime losses, and immediate notification can help minimize larger problems.
A few quick wins for your reliability program include improving lubrication, optimizing preventive maintenance, and tightening STO.
Creating a sustainable reliability program requires the right people, processes, and technology from companies that commit to change in corporate culture.
The first type of PM people often overlook is checking fluids in equipment. Hydraulic fluid in machinery, for instance, needs to be routinely monitored.
Choosing assets for predictive maintenance is a matter of priority, especially starting out. A few of the factors you’ll want to look at include:
Dozens of sensors are already available to monitor, track, and report on critical aspects of your operations with more under development each day.
Vibration often signals a potential problem within production facilities that can result in future breakdowns or shorter equipment lifespans.
Pressure sensors alert maintenance teams when the pressure in a certain tank or piece of equipment falls outside of a specified level,
If you want a successful preventive maintenance program, you have to start with the technicians. If they don’t buy into it, failure is imminent
Given the specific demands of industrial settings, IIoT needs to be more robust and flexible than most IoT devices. Characteristics that set them include:
John Day, Jr. proposed the 6:1 rule. This rule asserts that for every 6 PM tasks you perform, you should be finding one corrective maintenance task.
The problem with PM is it’s based on the assumption that equipment failures occur on a schedule. The reality is that only 18% of assets fail based on age.
If you’re not focused on continuous improvement each and every day, it won’t be long before you’ll be wasting a significant amount of time and money.
You might have heard of the 6:1 rule. The gist of this rule is that for every six preventive maintenance tasks you do, you should find one corrective task.
FRACAS is a three-step process that stands for Failure Reporting, Analysis, and Corrective Action System. We explain the entire FRACAS process here.
Single-minute exchange of die (SMED) is a strategic process that allows teams to reduce the amount of time required to complete equipment changeovers.
There's a ton of different mistakes you can make when setting up and running a preventive maintenance schedule including planning scheduling and rollout.
In property maintenance, issues that build and build can end up being massively expensive, difficult to fix, and potentially dangerous for the tenants.
You'll actually find some divisive information out there. In short, it is entirely possible to do too much preventive maintenance.
In general, preventive equipment maintenance is a good idea for buildings and facilities - catching issues quickly helps avoid any unnecessary damage.
Although predictive maintenance is similar to preventive maintenance, this activity requires particular preset conditions.
A good preventive maintenance program is critical because a working HVAC system impacts the business’ ability to keep its service lines up and running.
Without getting too technical, level of repair analysis, or LORA, is a process used to determine when and where an asset should be repaired.
Supervisors are often largely focused on the day-to-day aspects of maintenance work, not the long-term goals of maintenance planning.
Ideally, you should try implementing a preventive maintenance program as soon as possible. You’ll want to start small though.
A PM program not only keeps your boiler up and running reliably but also lengthens the life of your equipment and improves safety for employees.
The preventive maintenance scheduling process includes creating the PM, scheduling the PM, and assigning, completing, and logging the work.
It's a little like your car - you want to maintain your vehicle before the issues occur so you're not stranded on the side of the road.
Well, like a lot of the English language, there's not a technically "correct" word to say because both Preventive or preventative are correct
The high upfront costs of implementing new maintenance methodologies can be difficult, but predictive maintenance can actually help.
We cover the ways you can use IIoT to optimize soil cultivation, crop growth, livestock raising, and their related processes.
Although both preventive maintenance and reliability-centered maintenance have the same end goals, they approach assigning maintenance tasks differently.
Preventing the main problems with a conveyor starts with knowing what you’re dealing with. Here are a few high-level steps you could do to avoid setbacks.
A programmable logic controller (PLC) monitors a specified set of inputs on a piece of industrial equipment and then makes output-related decisions.
Given that PLCs (programmable logic controllers) are integral to many industrial operations, it’s important to keep an eye on PLC maintenance.
For industrial applications, computers commonly come in the form of what's known as a programmable logic controller (PLC).
While PLCs have been around for a long time, there are still some significant PLC risks that must be considered before implementation.
Establishing a regular PLC maintenance checklist can minimize or eliminate downtime by discovering potential issues before they cause problems.
Most high-performing organizations ensure a committed adherence to best practices by using a thermographic inspection standard operating procedure (SOP).
If you want to calculate the hours spent on only preventive maintenance efforts, your CMMS most likely has a solution already baked in to help you do this.
