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How to Share Work Orders

Once a work order is created we have the ability to share the status updates using our web sharing link, or if you have an external contractor who is doing work for your company and they have an Upkeep account you can invite them to collaborate using UpKeep Sharing. This article explains how to share work orders with our web and mobile applications.

  • Share on Web
  • Share on iPhone/iPad
  • Share on Android

Share Work Orders On Web

  1. On the Work Orders page, click on the work order you want to share.
  2. Once the details load for the work order, click Options, then click Sharing
  3. This will take you to the Share Work Order screen. Here, flip the switch for Public Sharing” to On.
  4. With the switch toggled on, you will see the link for the shared work order. You can tap on this to view the webpage, or copy/share the link to send it to someone else.
Please note: To turn off sharing for this work order, toggle the Public Sharing switch back to off​!


Share Work Orders On Mobile

  1. On the Work Orders screen, tap on the work order you want to share.
  2. Once the details load for the work order, tap on the 3 dot options next to the pencil icon and tap Sharing
    • Alternatively, you can tap on the 3 dot options on the main Work Order screen before opening the work order
  3. This will take you to the Share Work Order screen.
    • Here, flip the switch for “Web Sharing” to “On“.
  4. With the switch set to on, you will see the link for the shared work order. You can tap on this to view the webpage, or copy/share the link to send it to someone else.
Please note: To turn off sharing for this work order, toggle the “Web Sharing” switch back to off​!