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Reduce parts costs with an accurate inventory count
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Automatically generate work orders and assign to technicians.
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See your entire space at a glance and optimize maintenance planning.
Save money on early replacement costs and flag expiring warranties.
Trigger maintenance tasks based on equipment use.
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Schedule and respond to anything that needs repair or replacement
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Track all maintenance histories on assets
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Prevent costly breakdowns and keep your operations running
Schools and Higher Education
Create a safe learning environment with digital maintenance checklists.
Gym & Fitness
Regularly adjust exercise equipment and ensure exceptional workout experiences
Ensure your fleet runs smoothly and keep safety costs in check
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Fix small issues before they add up
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“UpKeep revealed we had an overage in inventory and lets us make more cost-effective decisions. It was literally the difference between $1.4 million in parts versus $500,000.”
National Reliability Manager at Rehrig
Prioritize work orders, reduce equipment downtime, and increase asset lifespan with the power of UpKeep.
Answered September 17 2019
Usage-based maintenance, or UBM, is a type of meter-based preventative, or preventative, maintenance. The trigger for UBM is when usage on a certain system or machine passes a specific usage threshold.
Preventive maintenance (PM) strategies are typically carried out using either a calendar-based or a usage-based approach. Calendar-based maintenance, also known as time-based maintenance, can be easily performed by scheduling maintenance activities at regular time intervals. On the other hand, usage-based maintenance relies on an equipment’s measured activity. Generally, usage-based maintenance is carried out through the following steps:
UBM relies on meter readings that reflect equipment utilization. To do this, UBM needs to be set up on your equipment and on your computerized maintenance management software (CMMS) system. CMMS providers such as UpKeep can help implement this.
Depending on the type of machine and expected usage, thresholds will be set. Thresholds are usually in the form of machine cycles, vehicle mileage, or other units of measure. These can be set based on historical data from similar assets or based on the manufacturer’s recommendations.
Meter readings for multiple assets then enter the system. With CMMS functionality, such as UpKeep’s preventive maintenance software, your meter readings are easily shown and recorded.
As an asset is being used, the meter continues to run until it reaches the set threshold. Once a threshold is hit for usage, your CMMS will be alerted.
An admin triggers a work order on a CMMS. This would set maintenance activities in motion, by notifying the accountable maintenance personnel.
Usage-based maintenance is an effective strategy to implement PM activities. Having clearly-defined parameters to initiate maintenance work ensures that assets are properly serviced. Practical benefits of implementing UBM are:
Put down the pen and paper and stay connected. With UBM and mobile CMMS functionalities, maintenance technicians can easily log meter readings as needed.
Failures due to missed out maintenance schedules can lead to significant down time. Down time causes significant financial losses. Additionally, long repair times worsen the impact. One can reduce failure events and downtime by ensuring that assets are properly maintained.
UBM requires you to proactively check an equipment’s condition. With maintenance activities that are based on actual utilization, you can catch breakdown events before they happen. Breakdown surprises come far less often with a usage-based approach.
Regularly maintained systems tend to have longer lifespans. This lessens the cost of getting new machinery by instead investing in a proactive UBM strategy.
Lastly, with UBM you’ll know your risk aversion is in tip-top shape. Having a usage-based strategy ensures that assets are working under safe operating conditions.
A CMMS system is all about integration. You can use it to set up UBM and ensure that all maintenance team members can find assets in one place. This gives maintenance teams full visibility of the equipment used within the facility. The following steps show how a meter-reading software becomes an essential tool to implement UBM with a CMMS:
Different assets within a facility require different maintenance strategies. To start implementing UBM, it is important to agree on the assets that will be included in the program.
After identifying the key assets, set up a meter in your CMMS for each one. This will enable the system to take in recorded data. The asset’s name, the unit of measurement used, and meter reading frequency help to set up a meter.
The next step would be setting up the conditions that would trigger a work order. This would include the threshold value that would trigger a work order, as well as the action required under the work order.
Typical actions would include the inspection of a meter after reaching a set limit.
Next, maintenance team members receive a notification. When they perform any activities on an asset, they should record and update the CMMS.
Implementing UBM is a continuous process. Reviewing the data gathered and having periodical assessments will be beneficial to identify any room for improvement.
[video width="1280" height="720" mp4="https://cms.onupkeep.com/wp-content/uploads/2019/09/feature-meter-readings.mp4"][/video]
Usage-based maintenance is a preventive maintenance strategy based on an asset’s runtime. A CMMS system with meter-reading capabilities significantly reduces manual efforts while increasing accuracy.
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