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Reported COVID-19 Case – Emergency Cleaning & Disinfecting Measures for Logistics & Warehousing Facilities

This template is for logistics and warehousing facilities. It contains recommendations on how to sanitize and disinfect in response to a reported or confirmed case of COVID-19 in your location.

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  • Reported COVID-19 Case - Emergency Cleaning & Disinfecting Measures for Logistics & Warehousing Facilities

Who is this Collection for?

This checklist is for logistics and warehousing facilities. It contains recommendations on how to sanitize and disinfect in response to a reported or confirmed case of COVID-19 in your location.

A potential case of COVID-19 is a public health hazard and should always be treated as such. It’s important to isolate and remove the infected individual as soon as possible, then follow up with predetermined sanitation procedures. Any surface the infected party may have come into contact with should be immediately disinfected to prevent spreading COVID-19 to anyone else. Even if the case is not confirmed it should always be treated like it is. With densely populated and high touch areas, you can never be too careful.

Logistics and warehousing facilities are hosts to numerous operations and a large team of employees. Warehousing employers must have safety protocols in place for all sorts of emergencies, including a potential virus outbreak in the workplace. With COVID-19 currently running its course, cleaning, disinfection, personal hygiene, and social distancing practices are the key to safe continuation of business operations. COVID-specific regulations have to be followed strictly as a preventative measure in governing a large staff. Due to the globalized nature of warehousing and logistics firms, the thorough care of staff members is important in and outside of these facilities. The products coming to and from distribution warehouses will pass through the hands of multiple people. This is why facilities must take safety precautions to limit the spread of dangerous pathogens like COVID-19.


Why is this Collection important?

The COVID-19 pandemic has significantly disrupted the globe. The entire human race has suffered a loss, not necessarily just a loss of material, but a loss of a lifestyle. In consequence, many businesses, teams, and stakeholders have been hit hard. The shipping and logistics industry is no exception, and has been in fact especially affected by the pandemic. It is important that we come together to create and improve upon plans for these spaces to thrive once again.


How should I use this collection?

This collection should be utilized as a foundational/base guideline for the purpose it covers. In this case for: cleaning and disinfecting practices to implement before business hours and throughout the day as needed to protect employees and customers from COVID-19.

Again, it’s important to note that the templates here should not be your single source for truth. The pandemic is an ever changing landscape. Please consult your team, your state health departments, and other reliable sources to keep up to date with standards and procedures.


How do I upload this into my UpKeep account?

These templates you’ll be able to download below will function as a “Checklists” on UpKeep. Checklists allow you to quickly reuse specific Task Items in work orders. Most commonly, these are used for inspections where you have a list of subtasks or checklist items that you’d like to include as part of a work order.

*It’s important to note that you would need to be an “Admin” user on UpKeep to be able to perform this upload.

With the templates provided here, it’s a simple one, two, step!

  1. Download one of the (.csv formatted) templates above.
  2. Upload the template onto UpKeep

Done!

Here’s a picture on where to find the right place to upload your CSV file on UpKeep:

For our visual learners: check out our video tutorial on importing checklists and checklist tasks into UpKeep!


Can I use this collection even if I don’t have UpKeep?

The short answer is “yes”! We are aiming to provide as much value as possible, especially during this pandemic. You can find the PDF versions of these templates here.

Feel free to print them out and utilize them!


What if I don’t need one of the templates in the collection?

The templates in this collection are separated and categorized. Go ahead and take a look at each of the template titles individually and decide which ones are needed by your team and which ones are not!


What if I want to change or delete a task item from a template?

Once you finish uploading a template into your account, you can easily change the task item name, type, or even delete a line item all together.

It is important to note that you must make these adjustments BEFORE assigning the checklist to work orders — because you won’t be able to edit them after assigning. We have this safeguard in place for the UpKeep system to ensure that no one accidentally changes a template/checklist that is essential to a work order that already exists for your team.

To reiterate however, you cannot edit a checklist that has been previously used via the main checklist, since the system will protect the historical integrity of the work orders associated w/ that checklist

Optionally, you can make tiny edits of which task you do or do not want included when adding to a Work Order itself (this doesn’t edit the actual checklist, but is an option to allow our customers to make crucial, specific adjustments when needed).


Index of Terminology & Definitions in this Collection:

Cleaning: Removal of dirt and debris, grease, and other pollutants, not to be confused with sanitization. The CDC recommends routine cleaning of high-volume spaces where surfaces are frequently touched.
Local, state, or federal regulations may require that fitness center and gym employees are provided with cleaning and disinfecting tools, and that the employees clean frequently touched workstations and designated areas regularly.

Disinfection/Sanitization: The use of chemicals during surface cleaning to kill germs. Cleaners that can be used for general disinfection are: bleach solutions, solutions containing 70% alcohol or more, hydrogen peroxide, and chlorine.

Essential Business: Businesses that provide basic needs such as food and shelter, as well as those who provide necessary services for the economically disadvantaged and needy. These include but are not limited to: food retailers like grocers and convenience stores, supermarkets, hospitals and health clinics, pharmacies, banks, gas stations,sanitation services, post offices, social services and homeless services.

Nonessential Business: Entities whose services do not play a necessary role for society to function. Examples are museums, theaters, gyms, salons, spas, shopping malls, and other recreation centers.

Partitions: Protective partition screens to prevent COVID-19 transmission by limiting physical
contact between employees and customers. More sellers are encouraging shoppers to use touchless payment options whenever possible. This minimizes cash, card, and device handling which could potentially transmit viruses.

Pre-screening: COVID-19 pre-screening is typically a series of questions regarding symptoms
followed by a temperature check, performed prior to entering a building. A pre-screening process might be implemented by employers to proactively isolate and identify employees with COVID-19 symptoms. If an employee appears to have symptoms associated with COVID-19, they should be immediately separated from others and sent home. Some employers might require that symptomatic employees test negative for COVID-19 before returning to work. This protects both the infected party and anyone they may come into contact with while at work.

PPE: Personal protective equipment, worn to limit exposure to health hazards. Common PPE
suggestions include face masks, face shields, aprons, and disposable gloves. The CDC recommends wearing cloth face coverings in public settings where communities gather for collective protection.

Social distancing: COVID-19 is mainly spread from person-to-person, between people who are
within roughly 6 feet of each other, through respiratory droplets from speaking, sneezing, or coughing.


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Disclaimer: This website does not provide medical or health advice. The information contained on this website and on any of the sites or locations linked below is for informational purposes only. It is not intended to be a substitute for professional medical or health advice. UpKeep does not recommend or endorse any specific protocol, opinions, or other information that may be accessed on or via this website. Reliance on any of this information is solely at your own risk.