What is the difference between CAFM and CMMS?

The difference between computer-aided facility management (CAFM) software and computerized maintenance management system (CMMS) software has to do with scope and focus. CAFM software helps facilities managers automate various aspects of facility management, including real estate usage. CMMS, on the other hand, is usually part of a CAFM package and its capabilities go much deeper into managing maintenance operations.

While there are many similarities between the two, it’s important to select the software that best meets your unique needs. Here are the ideal use cases for both:

CAFM Use Cases

Facilities managers who need a bigger picture of what’s happening within their entire properties may want to use CAFM software. This tool helps managers find patterns and analyze different aspects of their facilities so they can make smarter business decisions.

For example, CAFM software can record maintenance and repair information so you can see how your budget is being allocated. This may help you identify areas for cost control. In addition, CAFM can help you understand the condition of your critical assets, see work order and repair history, and keep track of warranties.

Finally, CAFM contains a contractor database that can be used to more efficiently hire outside resources when required. This component includes important data such as contractor location, certifications, and contact information, as well as the ability to generate invoices and collect feedback on contractor performance in one location.

CMMS Use Cases

CMMS software gives maintenance managers and maintenance technicians a more detailed look into the maintenance operations of a facility. This type of software allows you to keep track of work costs and orders, machine history, and labor records on critical equipment. Not only do maintenance managers have access to this information so they can make higher level business decisions, but all maintenance technicians can also tap into this data to complete individual work orders more effectively.

One of CMMS software’s strengths is its ability to automatically generate preventive maintenance work orders on a predetermined schedule. Effectively, this allows both on-site and contractors can know exactly what their next work day will look like.

In addition, the data collected and organized through a CMMS system can help facilities managers meet regulatory and compliance requirements more easily.

Facilities managers can work with the executive business team to determine whether CAFM, CMMS or an integrated system would best serve your company’s needs effectively.